Hey! Here’s Part two of my top productivity tips, I hope you find them useful…
• Imagine you are going on holiday shortly, imagine how quickly you plough through your ‘To-Do’ list when you are about to go on holiday? Try it, and see if you double your productivity, pretend that you are going away on Friday, and see how much work you get done! You’ll probably end up being able to take Friday off, as you’ll have completed everything, so treat yourself! – You deserve it!
• Avoid multitasking. Did you know that you lose an average of 15 minutes each time you swap to a new task? Imagine how many times you do this in a day, you can easily waste an hour by swapping so much. Pick one job and work on it start to finish. Turn off your social media, ignore the phone, and stick with it until it’s done, then move on to the next thing. Why not group things into theme’s or projects, and pick one day for each type of work. For example, Monday – Team training, Tuesday – Admin, Wednesday – Accounts. (You catch the drift)
• Empty your head. This could mean writing out a list of everything you need to do, and then breaking this down into shorter tasks and longer ones, or themes, and priorities. You’ll find the best way that you like to work, but the more space you can create in your head, the more focus and clarity you’ll have to work on the job in hand.
• Check lists, templates & Q&A sheets are brilliant for tasks that you do regularly. For the 5 minutes it takes to set up a template email or check list, you’ll save so much time in the long run buy building in simple routines. You may even find that this helps you to be able to outsource a few tasks, as it identifies what is repeated, and shows a clear procedure that a V.A. could get done for you.
• Do you blog? If you find it hard to write, have a brainstorming session and write down all the topics you can think of within your business. Just like we did when we were talking about newsletters. Then, when you feel in the mood for writing, you may even find you can write 3 short blog posts in one go. Most blogging sites will allow you to schedule in your blogs so that you can space them out (say weekly). Remember what we said about wasting time swapping tasks? Imagine how productive you’d be if you were in a writing mood, so you fired out an afternoon’s worth of blogs, and scheduled them in?
• Think about your most productive time of day. This is different for everyone. Are you a morning person? Make the most of that time for admin.
I hope you find these helpful. Please feel free to get in touch if you’d like a personal session on how to use these with your own business, and become even more productive.
Do you have any tips you’d like to share? Please hop over to our Facebook group and add them in.
Until Next Time